Video How To | 4 min

How to Embed Video in PowerPoint – Step by Step Guide

Video presentations are the most effective, fastest and easiest way to convey a message to an audience. Last year, 74% of internet traffic was comprised of video material. By 2020, online videos will make up more than 80% of all consumer internet traffic, yet only 4% of presenters use video during their presentations.

only 4% of presentations uses video

Why use videos in your powerpoint presentations?

Forbes shared 4 tips for creating better presentations:

  1. Use videos in almost all of your presentations
  2. Keep your video clips as short as possible
  3. Embed your videos in your presentation (don’t show them as a separate file)
  4. Use (your) authentic videos

Microsoft PowerPoint, created in 1987 by a small software company called Forethought, Inc., has become over the last decade the world’s most successful presentation software and a staple of Microsoft Office along with Word and Excel. A testament to the creator’s vision is that, thirty-two years on, PowerPoint remains one of the easiest and most widespread ways to create a digital presentation.

Microsoft has released several Office versions for Windows and Mac. The capabilities that PowerPoint offers get better and better with every new version. Posting videos on your digital presentation has never been so easy. Here are 3 easy to follow tutorials. One is a 3-point guide of how to upload videos to the 2016 version of PowerPoint, the second is how to upload YouTube videos on Power Point and the third is how to upload videos on PowerPoint’s more consequential competitor Google Slide. Go through these steps and capture the undivided attention of your audience.

Before starting…

Make sure the video you want to upload into your presentation is in a format compatible with your version of PowerPoint. The latest versions of Microsoft Office like 2010, 2013 and 2016 accept more video formats – Windows Video File (.asf), Windows Video (.avi), Adobe Flash (.swf), MP4 Video (.mp4, .m4v, .mov), Movie (.mpg or .mpeg), Windows Media Video File (.wmv).


How to embed a video in PowerPoint, 3-point tutorial

STEP 1. Getting Started

DRAG and DROP the video onto the slide or CLICK on INSERT, on the top left of the menu.

How to embed video in powerpoint step 1

STEP 2.  Approaching the Target

On the top right corner of the drop down menu click on


SELECT MOVIE BROWSER, MOVIE FROM FILE, or ONLINE MOVIE, according to the place from where you are uploading your video


How to embed video in powerpoint step 2

How to embed video in powerpoint step 3


STEP 3. Going to Town

PLAY with the settings on the VIDEO FORMAT TOOLBAR to make sure it plays the way you want it to. For example: SELECT SIMPLE FRAME, BLACK or DOUBLE FRAME WHITE

  How to embed video in powerpoint step 4

How to embed a YouTube in PowerPoint, 4-point tutorial

STEP 1. Choose the Target

Go to YouTube and find the video you want, click the SHARE button.

STEP 2. Back to PowerPoint

Switch to PowerPoint and select the slide you want to add a video to. Click on INSERT. Choose ONLINE MOVIE.

STEP 3. Paste and Link

Click PASTE embed code on the drop-down menu and paste the code URL you copied on YouTube. If you are using PowerPoint 2010, choose “Video from Website” instead.

STEP 4. Paste and Link

Select the video and click PLAYBACK. Click the START menu to select how the video will play. This is important, as your video won’t work unless you choose one of these options. Be online when you hit PLAY. You’ll need the internet for your video to work.




How to embed a video in Google Slides, 4-point tutorial

Before you start make sure you place your video on Google Drive or YouTube.

STEP 1. Starting the Task

Open Google Slides. CLICK INSERT, on the top left of the menu.

STEP 2. Insert or Upload

On the INSERT VIDEO drop down menu either place your URL if you have a YouTube video to upload or go to Google Drive.

STEP 3. Follow The Path

(a) If you choose the URL option, PASTE the video from YouTube you want and press SELECT.

…Click on the video and push SELECT

(b)If you chose DRIVE from SHARED WITH ME and RECENT.

Click on the video you want and push SELECT.

STEP 4. Certify Everything’s Working

Make sure the video plays on the presentation.

Create PowerPoint-ready videos

The best way to produce a professional looking video without hiring an editor is using Magisto’s Professional plan.

Magisto’s Artificial Intelligence algorithm allows you to use advanced editing features even if you are not a pro. The point is to make videos up to 5 minutes long, which are ideal for presentations. Additionally, you can use commercially licensed music, professional editing styles, and you can even personalize your video with your own logo and text.

Magisto’s Professional plan allows users to download 720p HD videos in the MP4 format ideal for PowerPoint 2013 and 2016, YouTube and Googleslides.

Magisto is the best way to capture your audience’s attention and take your presentation to the next level.

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